Privacy Policy

Effective Date: 01/05/2026

This Privacy Policy describes how eBoard ("we", "our", or "us"), a product of Fanisi Tech, collects, uses, and protects your information when you use our iOS application and related services.

1. Information We Collect

a) Personal Information

We may collect the following information:

• Full name
• Email address
• Phone number
• Organization details
• Physical address (if provided)

b) Authentication Data

When you sign in using third-party providers such as Apple, Google, or Microsoft, we may receive basic profile information including your name and email address.

c) Usage Data

• Device type and operating system
• IP address
• App usage logs
• Timestamps and interactions

d) Content Data

We collect and store content you upload, including meeting records, documents, notes, and board materials.

2. How We Use Your Information

• Provide and maintain app functionality
• Authenticate users securely
• Enable collaboration features
• Send notifications and updates
• Improve system performance and usability
• Ensure security and prevent fraud

3. Legal Basis for Processing (GDPR Compliance)

We process your data based on:

• Your consent
• Performance of a contract (service delivery)
• Legal obligations
• Legitimate business interests

4. Data Sharing and Disclosure

We do not sell your personal data.

We may share your data with:

• Cloud hosting providers
• Authentication providers
• Analytics and performance monitoring services
• Authorities when required by law

5. Data Security

We implement appropriate technical and organizational measures including:

• HTTPS/TLS encryption
• Secure authentication mechanisms
• Role-based access control

6. Data Retention

We retain your data only as long as necessary for service provision, legal compliance, and dispute resolution. You may request deletion at any time.

7. Your Rights

Under GDPR and the Kenya Data Protection Act, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion
• Withdraw consent
• Object to data processing

8. International Data Transfers

Your data may be processed outside Kenya. We ensure appropriate safeguards are in place to protect your data in accordance with applicable laws.

9. Children’s Privacy

Our services are not intended for individuals under 13 years of age. We do not knowingly collect data from children.

10. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

11. Contact Information

If you have any questions or requests regarding this policy, contact us:

• Company: Fanisi Tech Ltd
• Email: info@fanisitech.com
• Location: Office Number 718, 7th Floor, KU PLAZA, Haile Sallassie Avenue, Nairobi CBD

12. Consent

By using the eBoard app, you agree to this Privacy Policy.